PRIVACY POLICY 

1. INTRODUCTION 

This document sets out the privacy policy of RichMount Investments Pty Ltd ACN 677 256 076 trading as CheckMate Investigations (referred to in this privacy policy as ‘we’, ‘us’, or ‘our’). The Privacy Act 1988 (Cth) (Privacy Act) requires entities bound by the Australian Privacy Principles to have a privacy policy. We take our privacy obligations seriously and we’ve created this privacy policy to explain how we store, maintain, use and disclose personal information. 

By providing personal information (including sensitive information) to us, you consent to our storage, maintenance, use and disclosing of personal information in accordance with this privacy policy. We may change this privacy policy from time to time by posting an updated copy on our website and we encourage you to check our website regularly to ensure that you are aware of our most current privacy policy.

2. TYPES OF PERSONAL INFORMATION WE COLLECT 

The personal information we collect may include the following:

  1. Name
  2. Mailing or street address
  3. Email address
  4. Social media information
  5. Telephone number and other contact details
  6. Age
  7. Date of birth
  8. Credit card or other payment information
  9. Sensitive information (such as the criminal history or background information about individuals, including directors and company officers, obtained through public records and lawful third-party sources)
  10. Information about your business or personal circumstances
  11. Information in connection with client surveys, questionnaires and promotions
  12. Your device identity and type, I.P. address, geo-location information, page view statistics, advertising data and standard web log information
  13. Information about third parties
  14. Any other information provided by you to us via our website or our online presence, or otherwise required by us or provided by you

3. HOW PERSONAL INFORMATION IS COLLECTED 

We will collect personal information in a lawful and fair way.

How we collect information from you

  1. We may collect personal information where you:
  2. Contact us through our website
  3. Receive services from us
  4. Submit any of our online inquiry forms
  5. Communicate with us via email, telephone, SMS, social applications (such as LinkedIn or Facebook) or otherwise
  6. Interact with our website, social applications, services, content and advertising
  7. Invest in our business or enquire as to a potential purchase in our business
  8. Provide us with documents, financial data or other information related to a third party (such as company records or financial statements) for the purpose of an investigation or other service we provide

How we collect information from third parties

  1. In providing our services, we may collect personal information (including sensitive information) about individuals who are not our direct clients. This may include:
  2. Information provided to us by our clients (such as background materials, financial records or investigative briefs)
  3. Information obtained from publicly accessible sources (including company registers, court records, media reports, professional directories)
  4. Sources from commercial providers, credit reporting bodies or third-party advisors

  How you provide information for someone else

If you are providing personal and/or sensitive information on behalf of someone else, you must have the consent of that person to provide their personal and/or sensitive information to us to be collected, used, and disclosed in accordance with this privacy policy. This includes financial records, business documentation or any other personal or sensitive information provided to us for the purposes of an investigation or report.

  How we collect information from cookies

We may also collect personal information from you when you use or access our website or our social media pages. This may be done through use of web analytics tools, ‘cookies’ or other similar tracking technologies that allow us to track and analyse your website usage. Cookies are small files that store information on your computer, mobile phone or other device and enable and allow the creator of the cookie to identify when you visit different websites. If you do not wish information to be stored as a cookie, you can disable cookies in your web browser.

4. USE OF YOUR PERSONAL INFORMATION

We collect and use personal information for the following primary purposes:

  1. To provide investigation or monitoring services, reports or related information
  2. To analyse, verify or compile information (including from public and third-party sources) in connection with the services
  3. For record keeping and administrative purposes
  4. To share relevant information with our employees, contractors, consultants, or third-party service providers to support the delivery of services
  5. To improve and optimise our service offering and customer experience
  6. To comply with our legal obligations, resolve disputes or enforce our agreements with third parties
  7. To send you administrative messages, reminders, notices, updates, security alerts, and other information requested by you
  8. To consider an application of employment from you

    9. We may also use your personal information for:

  9. secondary purposes closely related to the primary purpose, in circumstances where you would reasonably expect such use;
  10. such purposes where we reasonably believe that use of your personal information is necessary to lessen or prevent a serious threat to the life, health or safety of any individual, or to public health or safety, and it is unreasonable or impracticable to obtain your consent;
  11. any other purpose for which we receive consent from you; or
  12. any other purpose which is permitted or required under applicable privacy laws.

5. HOW WE DISCLOSE YOUR PERSONAL INFORMATION

We respect your privacy, and we will take reasonable steps to keep your personal information confidential and protected. We may disclose your personal information to:

  1. Third parties relevant to the investigation or monitoring services we are engaged to provide (such as regulatory bodies, government agencies or information sources)
  2. Our professional advisors such as lawyers, accountants and auditors
  3. Our related entities
  4. Any third parties you have consented personal information to be disclosed to

    5. We may also disclose personal information to third party contractors as required for us to provide our goods and services to you, such as cloud-service providers, IT professionals, marketing agencies and debt collection agencies.

    We take care to work with such third parties who we believe maintain an acceptable standard of data security and require them not to use your personal information for any purpose except for those activities we have asked them to perform on our behalf.

    We will not otherwise disclose your personal information unless:

  5. you have consented to us disclosing your personal information for particular circumstances;
  6. as needed in an emergency or in investigation suspected criminal activity;
  7. we are required to disclose under a subpoena, court order or other mandatory reporting requirements;
  8. we reasonably believe that disclosure of your information is necessary to lessen or prevent a serious threat to the life, health or safety of any individual, or to public health or safety, and it is unreasonable or impracticable to obtain your consent;
  9. it is reasonably necessary for the establishment, exercise or defence of a legal claim; or
  10. it is otherwise authorised or required by law.

6. STORAGE OF YOUR PERSONAL INFORMATION

All personal information we collect is stored on servers located in Australia and, for the most part, we do not disclose or transfer personal information overseas.

However, the cloud service providers we engage to provide us Australian-based servers may operate overseas disaster recovery sites or have personnel overseas who may access the personal information we hold to assist us in managing our servers.

We also may use Google Analytics to track web traffic information which is operated by Google which stores information across multiple countries.

When you communicate with us through a social media service such as Facebook or Twitter, the social media provider and its partners may collect and hold your personal information overseas.

We may also send personal information overseas where we have staff, employees, contractors or sub-contractors located overseas who are involved in providing or supporting the investigation services.

7. SENSITIVE INFORMATION

Collection of sensitive information

We may collect sensitive information during the course of providing you with our services. We will only collect this sensitive information lawfully.

Types of sensitive information we collect

We may collect sensitive information about individuals who are not our direct clients (such as company directors, employees, or other associated persons) as part of conducting investigations on behalf of our clients. The sensitive information we collect may include the following:

  1. Criminal history, where accessible through lawful public records or reporting services
  2. Details about an individual’s financial standing, credit history or other financial data
  3. Health-related information, where relevant to an investigation and lawfully collected
  4. Any other sensitive information provided by you or a third party to us via our website or platforms, or otherwise provided by you or a third party to us


    5. How we use sensitive information

    We will only use sensitive information where reasonably necessary for the purpose of:

  5. providing investigative services to our clients;
  6. carrying out due diligence, background checks or similar assessments as requested by clients and permitted under law;
  7. complying with our legal obligations, resolving disputes or enforcing our agreements with you;
  8. sending you messages, reminders, notices, updates, security alerts, and other information requested by you; or
  9. any other purpose which is permitted or required under applicable privacy laws.

How we disclose sensitive information

Sensitive information will only be disclosed to third parties for the purpose of:

  1. Subject matter experts, service providers or subcontractors who assist us in carrying out investigations, subject to appropriate confidentiality and data protection obligations
  2. Legal or regulatory authorities, where required by law
  3. Any other purpose which is permitted or required under applicable privacy laws

How to withdraw consent

If you have provided us with financial or other personal information about a third party, and you wish to withdraw your consent to our collection, use or disclosure of that information, please contact us using the contact details set out below. We will deal with all such requests within a reasonable timeframe, subject to any legal or contractual obligations that require us to retain or continue using that information.

8. MARKETING

We may at times send you marketing communications which will be done in accordance with the Spam Act 2003 (Cth) (Spam Act).

If we do, we may use email, SMS, social media, phone or mail to send you direct marketing communications.

Where consent is needed, we will ask you for your consent before sending you marketing communications, except where you:

  1. Have explicitly opted-in to receiving email marketing from us in the past
  2. Were given the option to opt-out of email marketing when you initially signed up for one of our platforms and you did not do so

You can, at any time, opt out of receiving marketing materials from us by using the opt-out facility provided (e.g., an unsubscribe link on emails we send you) or by contacting us via the details provided at the end of this privacy policy. We will implement such a request as soon as possible, however, cannot guarantee that such a response will be immediate.

9. SECURITY

We take reasonable steps to ensure your personal information is secure and protected from misuse or unauthorised access. Our information technology systems are password protected, and we use a range of administrative and technical measures to protect these systems. However, we cannot guarantee the security of your personal information.

10. LINKS

Our website may contain links to other websites. Those links are provided for convenience and may not remain current or be maintained. We are not responsible for the privacy practices of those linked websites and we suggest you review the privacy policies of those websites before using them.

11. REQUESTING ACCESS OR CORRECTING YOUR PERSONAL INFORMATION

If you wish to request access to the personal information we hold about you, please contact us using the contact details set out below including your name and contact details. We may need to verify your identity before providing you with your personal information. In some cases, we may be unable to provide you with access to all your personal information and where this occurs, we will explain why. We will deal with all requests for access to personal information within a reasonable timeframe.

If you think that any personal information we hold about you is inaccurate, please contact us using the contact details set out below and we will take reasonable steps to ensure that it is corrected.

12. COMPLAINTS

If you wish to complain about how we handle your personal information held by us, please contact us using the details set out below including your name and contact details. We will investigate your complaint promptly and respond to you within a reasonable timeframe.

13. CONTACT US

For further information about our privacy policy or practices, or to access or correct your personal information, or make a complaint, please contact us using the details set out below:

Name: Ben Mountford and Bill Richards

Email: info@checkmateinvestigations.com.au

Our privacy policy was last updated in (June 2025)